Make Your Corporate Meetings Meaningful With These Tips

Running a business requires that you maintain effective communication between yourself and your employees. If you have a growing company and want to have more effective corporate meetings, use these tips.

Have Them on the Same Day and Time Each Month

One reason that some people dislike meetings is that they seem to be timed randomly and therefore may interfere with work being done. Ensuring that everyone knows that corporate meetings will be held on the same day and at the same time every month will help.

Hand Out a Summary

To make sure you all stay on task, it's a good idea to hand out a very short meeting summary to everyone attending. This will help people to know what you want to discuss, but it will also give people some idea of how long the meeting will be. If you hand out the summary a few days before the meeting, people will have time to better prepare as well. They may also give you feedback or ask to include certain topics so that the meeting is even more effective.

Don't Drag It Out

If you are meeting regularly with members of your staff outside official meetings, there is no reason that the meeting needs to drag on. Respect the time of your employees and do your best to keep the meetings as brief as possible.

Linger at Meeting's End

When the meeting is over, instead of rushing out, sit and linger a while. This will allow people to ask questions or provide information that they may have been uncomfortable sharing in a large group.

Record The Meeting

There is always a point where someone will miss a meeting or you will forget exactly what was discussed. In order to make the meetings even more useful to everyone, you might want to consider having someone videotape or at least record sound on each of your corporate meetings. This will be important viewing for anyone who was unable to make the meeting, and you can have a record of what was actually said in case someone forgets points made or there is a dispute over what was and was not covered. You may also wish to have someone transcribe the video tape or recording so that the meeting is available for quick read-throughs. You may also want to incorporate some audio/visual ideas into the meetings themselves. In this case you should reach out to a place like WNAV Audio Visual.

Now that you've been given some suggestions that can help make your corporate meetings better, use some of all of these tips to see how they fare within your business. Talk to other corporate heads to get more ideas.