Three Tips For Having An Audio Visual System Installed In Your Hotel's Reception Hall

Hosting large corporate and family events can be a major source of revenue for hotels that have reception halls. Unfortunately, some hotel managers may not have been updating the technology in this room, which may make it difficult for their clients to use audio visual equipment during presentations. If you are currently in the process of considering this upgrade to your hotel's reception hall, there are some basic tips that may help to protect you from some common oversights when it concerns these expensive pieces of equipment.

Be Prepared To Make Electrical Upgrades To Accommodate The Audio Visual Equipment

Audio visual equipment can be extremely energy intensive. For older hotels, the electrical wiring in the reception hall may be unable to fully accommodate this equipment. As a result, there can be a higher risk of a circuit breaker flipping, electrical surges occurring or the wiring starting to overheat. Avoiding the potential expensive damages that these issues can cause will require the wiring to be upgraded, but only an experienced electrician will be able to determine whether the current wiring is sufficient for your audio visual system and the costs for making the necessary upgrades.

Have The Audio Visual System Regularly Tested By A Technician

Every year, it is important to have a technician come to your hotel so that they can test the hotel AV system. These testings are necessary so that early electrical problems can be identified and repaired before they can potentially damage the system. In addition to testing the wiring, these technicians will also run diagnostics on the sound and visual equipment. Over time, dust can gather on the speakers and projectors, which will degrade the quality of the system. These technicians have the training and resources needed to safely remove this dust from the internal components of the system so that permanent damage will not occur.

Update Your Insurance Policy To Protect This Equipment

There is little arguing that the installation of an audio visual system will be a major investment in your hotel. Unfortunately, some hotel owners and managers will fail to update their insurance to account for this expensive new equipment. As a result, they may find that they are liable for any repairs or replacements that the system needs. By updating your policy, you will be protected in the event that a fire, flood, electrical surge or customer damages the equipment. When applying for this type of coverage, you will need to provide the make and model for the audio visual system that you are using, which makes it important to keep any documents that you receive when purchasing this equipment.